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(GMF) General Medical Faculty & Faculty Governance

General Medical Faculty & Faculty Governance

The next Faculty Advisory Committee - Faculty Senators Quarterly Meeting with the Dean will be on Monday, August 29th at 5pm in the Dean's Conference Room and via ZOOM.

The next General Medical Faculty Meeting will be in late October/early November.

The General Medical Faculty includes all full and part time appointed faculty in the School of Medicine. Voting members include all full time faculty with the rank of Assistant Professor or higher. Meetings are held at least 4 times during the academic year. At the meetings, administrators report on issues of concern or interest to the faculty, and faculty address issues or concerns relevant to the Medical School, Hospital, and/or University.

General Medical Faculty Committees 2022-2023

General Medical Faculty Constitution (revised 2018)

General Medical Faculty By-Laws (revised 2018)

General Medical Faculty Committees Responsibilities and Meeting Schedule

University Faculty Handbook

Meeting Minutes

Officers of the General Medical Faculty 

Chair - Jacob Bitoun, Ph.D.

Vice-Chair - Nakeisha Pierre, M.D.

Secretary-Treasurer - Monika Dietrich, M.D.

General Medical Faculty Bylaws

Download the By-Laws (PDF) for printing

Revised and Approved 2018

Article I - Roster of Members of the General Medical Faculty

  1. Administrative Support
    1. The General Medical Faculty will receive administrative support from the School of Medicine Dean’s Office of Faculty Affairs.
  2. Roster of Members of the General Medical Faculty:
    1. A current list of the membership of the voting General Medical Faculty shall be maintained by the Office of Faculty Affairs in the School of Medicine and is available to the Chair of the General Medical Faculty.

Article II -Meetings of GMF

  1. There shall be quarterly scheduled meetings of the General Medical Faculty (GMF) to be called by the Chair during each academic year.
     
  2. Special meetings shall be called by the Chairman:
    1. Upon the receipt of a request signed by 10 members of the voting General Medical Faculty; or
       
    2. At the request of a majority of the Faculty Advisory Committee of the General Medical Faculty.
  3. Under extraordinary circumstances, the Chair, without consultation with the Faculty Advisory Committee, may call a special meeting of the General Medical Faculty, but only for the purpose of transmitting urgent information to the members. No major business may be transacted at such extraordinary meetings.
     
  4. A quorum for a meeting of the General Medical Faculty shall be 25% of the voting members of the General Medical Faculty.
     
  5. To disapprove actions of the Dean and Executive Faculty, a simple majority of the voting members of the General Medical Faculty shall be required.
     
  6. All proceedings of the General Medical Faculty shall be conducted according to Robert's Rules of Order (revised) insofar as they are not inconsistent with any provisions of the Constitution and By-Laws.
     
  7. Voting shall be by electronic ballot. An individual may request that his or her vote be cast by paper ballot.
     
  8. All proceedings shall be recorded in Minutes, which shall be approved at the next meeting, and a copy of the approved minutes will be archived in the University Archives.

Article III -Basic & Clinical Science Divisions

  1. The General Medical Faculty shall include two groups:
    1. Basic Science Faculty
       
    2. Clinical Science Faculty
  2. Membership of these groups shall be as follows:
    1. A person shall be considered to be a member of the faculty group based on their primary departmental affiliation.
       
    2. Any individual with dual areas of professional training may petition the General Medical Faculty Advisory Committee to change their membership to the other faculty group.
  3. Meetings of either of these faculty groups may be called by the Chair of the General Medical Faculty, or at the request of a majority of the General Medical Faculty Advisory Committee, or at the request of at least five faculty members of the respective faculty group, to discuss and make recommendations to the General Medical Faculty regarding matters of unique concern to that group. These meetings shall be presided over by the Chair or Vice-Chair of the General Medical Faculty.
     
  4. A quorum for these meetings shall consist of 25% of the voting members of the respective faculty group.

Article IV -Officers of GMF

  1. The officers of the General Medical Faculty shall be: a Chair, a Past-Chair, a Vice-Chair, and a Secretary-Treasurer, each of whose terms shall be for one year beginning July 1, or until a successor is installed. Selection of the Current Chair will alternate between the Basic Sciences and the Clinical Sciences. The Vice-Chair shall be the Chair for the next year. Only members of the voting General Medical Faculty shall be eligible for these offices.
    1. Chair
      1. The Chair shall preside at all regular and special meetings of the General Medical Faculty, and its Basic Science and Clinical Science Divisions, and shall be responsible for ascertaining that the plans and policies decided upon by the General Medical Faculty are executed..
         
      2. Appoint members to the ad hoc committees of the General Medical Faculty with the approval of a majority of the members of the Advisory Committee of the General Medical Faculty.
         
      3. Present recommendations of the General Medical Faculty to the Dean and the Executive Faculty, and when so directed by both the General Medical Faculty and Executive Faculty, present recommendations to the School of Medicine Dean and the University, Provost, or President.
         
      4. Present, as immediate Past-Chair, at the first regularly scheduled meeting of the General Medical Faculty, a report summarizing the major developments occurring during his/her year as Chair of the General Medical Faculty.
         
      5. May represent the General Medical Faculty as an observer at meetings of the School of Medicine Board of Governors.
    2. Vice-Chair
      1. The Vice-Chair shall perform the duties of the Chair in the event of the latter's absence and shall assume the duties of the Chair if the Chair is unable to complete his/her term of office.
         
      2. The Vice-Chair shall chair the Nominating Committee.
         
      3. The Vice-Chair shall ensure that the By-Laws and Constitution are reviewed every five years.
    3. Secretary-Treasurer
      1. The Secretary-Treasurer shall prepare the minutes of the proceedings of each meeting of the General Medical Faculty. This shall be posted online within 30 days after the meeting. The minutes shall be approved at the beginning of each meeting.
         
      2. The Secretary-Treasurer shall prepare and distribute (with the assistance of the Office of Faculty Affairs) an agenda for all regular and special meetings of the General Medical Faculty at least one week in advance of the meeting, except as indicated in II. C.
         
      3. The Secretary-Treasurer shall, at the direction of the Chair, conduct all special correspondence of the General Medical Faculty. Electronic copies of all correspondence will be maintained in the Office of Faculty Affairs.
         
      4. The Dean’s Office of Faculty Affairs provides an annual operating budget for the General Medical Faculty meetings. The annual report on the Budget of the General Medical Faculty shall be presented by the Secretary-Treasurer at the last regular General Medical Faculty meeting of the academic year.

Article V – Representatives to the University Senate

  1. The representatives to the University Senate from the General Medical Faculty shall be elected for a term of three years.

Article VI – Representatives to the University Senate Committee on Faculty Tenure, Freedom and Responsibility

  1. The representatives to the University Senate on Faculty Tenure, Freedom and Responsibility from the General Medical Faculty shall be elected for a three-year term and may be re-elected. S/he shall have been a member of the voting General Medical Faculty for at least three years and shall have tenure.

Article VII - Standing Committees of the School of Medicine: Faculty Advisory Committee

  1. There shall be an Advisory Committee of the General Medical Faculty consisting of twelve elected members from the voting General Medical Faculty in addition to the Chair, Vice-Chair, Secretary-Treasurer, and immediate Past-Chair of the General Medical Faculty. The Chair of the General Medical Faculty shall serve as Chair of the Committee. The Dean shall meet regularly with the Advisory Committee of the General Medical Faculty to apprise them of major decisions made by the Dean and by the Executive Faculty.
    1. The functions of this Committee shall include:
      1. recommending actions to the General Medical Faculty.
         
      2. providing feedback on the agenda for meetings of the General Medical Faculty.
         
      3. consulting with the officers of the General Medical Faculty on matters of policy.
         
      4. reviewing the financial status of the Medical School with particular respect to conformity with short-and long-term goals of the Medical School.
         
    2. Membership
      1. Four members shall be elected each year for three year terms
         
      2. There shall be six members from the Basic Sciences and six from the Clinical Sciences.
         
      3. The Dean may include part time faculty as non-voting members by appointment.
         
      4. No more than two elected members shall be from the same department, except that for the purposes of this provision, a section shall have same status as a department.
         
      5. One of the elected members from the General Medical Faculty shall be a voting member from the Executive Faculty other than the Chair and immediate Past-Chair of the General Medical Faculty.

    Article VIII -Standing Committees of the School of Medicine: Grievance Committee

    1. Membership: The Grievance Committee shall elect its own Chair and function as the Executive Committee as designated in the University statement on Academic Freedom, Tenure and Responsibilities. It shall consist of the Chair of the General Medical Faculty, ex-officio, six representatives elected from the General Medical Faculty (three from Clinical and three from Basic Science Departments); and the Dean, ex-officio, or a representative appointed by him or her. The elected representatives shall serve for three-year terms. One new Basic Science member and one new Clinical Science member shall be elected each year. It is expected that a committee member who feels unable to rule objectively in a given case will withdraw from consideration of that case. The Chair of the General Medical Faculty will appoint a replacement from the respective clinical or basic science faculty.
       
    2. Jurisdiction: Matters appropriate for consideration by the Grievance Committee include, but are not limited to:
      1. Matters relating to academic freedom, tenure, and responsibilities.
         
      2. Complaints relative to dismissal of non-tenured faculty (but excluding the non-renewal of an appointment of non-tenured faculty, for which there exists no right to grieve).
         
      3. Complaints against faculty alleging a violation of the Tulane Equal Opportunity / Anti-Discrimination Policies.
    3. Procedure: The procedure for dealing with faculty grievances as outlined under B (1) and B (2), above shall be as follows:
      1. Informal Resolution: Prior to submission of a written complaint, the faculty member should attempt to resolve the matter through negotiation with the appropriate party or immediate superior (e.g., Section Chief, Department Chair or Dean). If negotiation is unsuccessful, the faculty member may take the matter to the next in authority (e.g., Department Chair, Dean or the Provost).
         
      2. Complaint and Gatekeeping: If the matter cannot be informally resolved, the aggrieved faculty member shall then submit the complaint, in writing and with specific details on its basis to the Chair of the General Medical Faculty, who may refer the matter to the Grievance Committee. The Chair of the General Medical Faculty will not refer grievances to the committee unless the procedure outlined in C (1) above has been followed. If the complaint appears to be frivolous, the Chair of the General Medical Faculty may decline to transmit the matter to the Grievance Committee and will notify the aggrieved faculty member of the decision within a reasonable time period (barring exceptional circumstances, within five business days). If the aggrieved does not agree with the decision, the aggrieved faculty shall then be entitled to a review following a written request to the Chair of the Grievance Committee within five business days. The Grievance Committee may, in its sole discretion, override the decision of the Chair of the General Medical Faculty and further review.
         
      3. Hearing: In case of complaints or grievances, the Grievance Committee may decide to hold a hearing, or decide that a case does not warrant a formal hearing. If the Grievance Committee decides that a hearing is warranted, the hearing should be conducted in a timely manner (generally, within 30 calendar days following receipt of the complaint, barring extenuating circumstances). Attorneys may not participate in the hearing or advocate for the parties in the process.
         
      4. Grievance Documentation:The parties may submit documents and information regarding the grievance. Documents submitted regarding the grievance should be shared with the parties and the Grievance Committee within a reasonable time before the hearing. This is not a legal process, and the rules of evidence and discovery do not apply. The process will be guided, at the Chair’s direction, by notions of fairness and reason.
         
      5. Voting/Report: The Grievance Committee shall decide the merits of the complaint and, where appropriate, recommend remedial actions or sanctions. All findings and recommendations by the Grievance Committee shall be decided by a vote of two-thirds of the members of the Grievance Committee. The Chair of the Grievance Committee or his or her designee shall reduce to writing the findings and recommendations of the Grievance Committee and send the report to the Dean. The report should include the facts upon which the Committee’s decision is based. The report should be signed by the Grievance Committee members. In the event that two-thirds consensus cannot be reached, the grievance will be referred to the Dean of Tulane University School of Medicine for decision. All deliberations of the committee are, by nature, confidential.
         
      6. Notice of Grievance Committee Findings: The Chair of the Grievance Committee shall, within a reasonably prompt period of time, send to the aggrieved faculty and the Dean a written notice describing the Grievance Committee’s findings and recommendations.
         
      7. Sanction/Remedial Measures Implementation: If sanctions or remedial measures are implemented by the responsible Tulane supervisor (i.e., the Dean or Department Chair) as a result of the Grievance Committee’s findings, the responsible supervisor should provide prompt notice of same to affected personnel, on a need to know basis. Sanctions or remedial measures should be implemented within a reasonably prompt period of time.
         
      8. Appeal Rights: The aggrieved faculty has the right to appeal decisions to the Faculty Tenure, Freedom, and Responsibility Committee, which is a sub-committee of the University Senate.
    4. Alleged Violations of Tulane’s Equal Opportunity/Anti-discrimination Policies: The procedure for dealing with grievances against faculty as outlined under B (3), above shall be as follows: Complaints against faculty alleging a violation of the Tulane Equal Opportunity / Anti-Discrimination Policies shall be governed by Tulane’s Equal Opportunity/Anti-Discrimination Policies and/or guidance provided by Tulane’s Office of Institutional Equity
       
    5. Confidentiality: All deliberations of the Grievance Committee are, by nature, confidential.

     

Article IX -Standing Committees of the School of Medicine: Nominating Committee

  1.  In the first quarter of each year, the Dean or his or her designee shall inform the Nominating Committee of positions to become vacant in the Standing Committees and establish criteria for membership. The Nominating Committee shall propose at least two nominees for each position, with the exception of the Admissions Committee and the Student Professionalism and Promotion Committee positions, to be filled and transmit the list of nominees to the Dean or his or her designee.
    1. Membership
      1. The General Medical Faculty will establish the Committee of six elected members by July 1 of each academic year.
         
      2. The Committee shall consist of seven members to include three elected from the Basic Sciences and three elected from the Clinical Sciences; chaired by the Vice-Chair of the General Medical Faculty. Members will be elected for a three-year staggered term (i.e. three members will be elected yearly). A faculty member may serve only two consecutive terms.
    2. Functions of the Committee
      1. The Committee shall propose at least two nominees for each position to be filled either as an officer, member of the Faculty Advisory Committee of the General Medical Faculty, Grievance Committee, Curriculum Committee, Personnel and Honors Committee, Representative to the University Senate, and Representative to the Senate Committee on Faculty, Tenure, Freedom, and Responsibility or the subcommittees of the Senate.
         
      2. The list of nominees for each position shall be made known to the General Medical Faculty prior to May 15, and the Nominating Committee shall solicit further names from the General Medical Faculty at this time.
         
      3. Additional nominations for these posts may be made from the floor at the fourth quarterly meeting. Nominations from the floor must be accompanied by an assurance that the nominee will serve if elected.
    3. Quorum
      1. A quorum shall be 50% of the members of the committee.

      Article X -Standing Committees of the Executive Faculty

      1. These standing committees shall report to the Dean and the Executive Faculty.
        1. Admissions Committee
           
        2. Student Professionalism and Promotion Committee
           
        3. Personnel and Honors Committee
          Standing committees may be added to this list or deleted from it by the Dean with the consent of the Executive Faculty.  
      2. Membership
        Membership of all the Standing Committees of the Executive Faculty shall be determined according to the following procedures: The structure of each committee shall be determined initially by the Dean, in consultation with the Executive Faculty, with regard to providing appropriate representation of Basic and Clinical Science interests. With the exception of the Admissions Committee and the Student Professionalism and Promotion Committee, the term for faculty members on standing committees shall be for three-years and will be staggered to ensure continuity. Faculty completing an elected term will be eligible for reelection for one consecutive elected term. After completing the second consecutive term, elected faculty are not eligible for reelection to the same committee for a period of three years. Depending on the needs of the committee and the School, faculty may be appointed by the Dean or his/her designee to standing committees for renewable three-year terms. Each year, in the first quarter, the Dean or his/her designee shall present to the Executive Faculty and to the Nominating Committee of the General Medical Faculty a list of positions to become vacant in the Standing Committees of the Executive Faculty. Potential nominees can be proposed by Departmental Chairs, the Chairs of the Standing Committees, or by other members of the General Medical Faculty. All nominees identified shall be reviewed by the Dean for his/her consideration.
         
      3. Admissions Committee
        1. Membership

          The Admissions Committee consists of four components:

          1. Screeners: The sole responsibility of the screeners is to review every applicant to Tulane University School of Medicine and decide who will be invited for an interview. The screeners are select individuals from the admissions review committee and select admissions senior staff members.
             
          2. Interviewers: The sole responsibility of the interviewers is to conduct interviews and submit narrative and numerical interview reports. This group consists of approximately 80 faculty and staff members and 50 medical students. Each applicant has three interviews, one of which is conducted by a faculty/staff member.
             
          3. Review Committee: The sole responsibility of the Review Committee is to decide who will be offered admission, offered a spot on the waitlist or not offered admission to Tulane University School of Medicine. Twenty faculty members, two senior staff members, and 10 medical students serve as the review committee.
             
          4. Special Groups Sub-Committee: The sole responsibility of this committee is to advise the review committee on admission’s decisions of select applicant groups. These select applicant groups are early decision, early assurance, and waitlist applicants. The committee consists of members of the review committee.