Faculty Affairs ~ Request for Change in Track

REQUIRED DOCUMENTATION

I. Change from Non-tenure Track to the Tenure Track without a change in rank* should be accompanied by the following documents:

Candidate Documents

1. Current CV with current email address
2. Signed statement from the faculty candidate requesting the change to the tenure track , and acknowledging the tenure clock and required review deadlines
3. Personal/Career statement of the faculty member outlining the 3-5 year plan on the tenure track (planned strategies and approaches to meet criteria in research, teaching, and service)

Department Documents

1. Memorandum from the department chair requesting the change, outlining the reason for the request and the role of the faculty member in the new track, and summarizing the recommendations of the departmental committee review. Effective date of the track change requested and length of the tenure clock must be included in the request
2. Assessment and recommendation of the departmental P&H or equivalent committee regarding the track change request
3. Letter of support from the Center Director or equivalent (OPTIONAL)
4. External letters supporting the track change (OPTIONAL)

II. Change from the Tenure Track to a Non-tenure Track without a change in rank* should be accompanied by the following documents:

Candidate Documents 

1. Current CV with current email address
2. Signed statement from the faculty candidate requesting the track change, outline of proposed duties and responsibilities that align with the new track, and the notation of the understanding that the position in the new track does not lead to tenure and is eligible for renewal annually

Department Documents

1. Memorandum from the department chair requesting the change with the proposed effective date of the change, outlining the proposed duties and responsibilities that align with the new track, and summarizing the recommendations of the departmental committee review
2. Assessment and recommendation of the departmental P&H or equivalent committee regarding the track change

III. Change from a Non-tenure Track to a Non-tenure Track without a change in rank* should be accompanied by the following documents:

Candidate Documents

1. Current CV with current email address
2. Signed statement from the faculty member requesting the change in track within the non-tenure series, outline of proposed duties and responsibilities that align with the new track, and the notation of the understanding that the position in the new track does not lead to tenure and is eligible for renewal annually

Department Documents

1. Memorandum from the department chair requesting the change with the effective date of the change, outlining the reason for the request and the role of the faculty member in the new track, and summarizing the recommendations of the departmental committee review
2. Assessment and recommendation of the departmental P&H or equivalent committee regarding the track change request *Please note that if there is a track change and promotion in rank, then all documents for promotion (including external letters) will be required (in addition to the above items).

APPROVAL PROCESS

• Requests are submitted by the department to the Office of Faculty Affairs
• Requests are reviewed by the School of Medicine Personnel and Honors Committee
• Requests are then reviewed by the School of Medicine Executive Faculty
• Requests involving faculty in the tenure track or any faculty at the rank of Associate Professor or higher are also reviewed by the Senior Vice President for Academic Affairs and Provost
• The faculty member and the department will be informed of the track change decision when the review steps have been completed