Annual Faculty Evaluation (AFE) Process
All School of Medicine (SOM) faculty participate in the Annual Faculty Evaluation (AFE) process, which provides structured feedback on academic performance and progress toward promotion and tenure, as applicable. Faculty receive evaluations from their Department Chair and/or immediate supervisor.
Faculty are evaluated across the following areas, as applicable:
- Teaching
- Research and scholarship
- Patient care
- Service
- Administration
- Professionalism and citizenship
- Progress toward promotion and/or tenure
The AFE process serves as an important opportunity to recognize accomplishments, provide constructive feedback, identify challenges, and establish goals for the upcoming academic year.
This policy applies to all departments and all faculty within the School of Medicine.
Overview
| Deadline | Action Required | Responsible Party |
|---|---|---|
| August 15 | Submit self-evaluation, updated CV, accomplishments, and future goals/support needs. | Faculty |
| September 15 | Complete evaluation and provide written feedback to faculty. | Department Chairs / Supervisors |
| September 15 | Submit Department Chair self-evaluation and performance materials to the Dean. | Department Chairs |
| October 15 | Upload completed AFE documents to the department's designated Box folder. | Department Chairs |
Faculty Responsibilities
Faculty are responsible for completing a self-evaluation that highlights accomplishments and progress during the prior academic year (July 1 – June 30). The self-evaluation should include:
- An updated curriculum vitae
- A summary of achievements and progress across evaluation areas
- Identification of resources or support needed to achieve future goals
Faculty should submit their materials to their Department Administrator or Chair by August 15.
Supervisor Review and Feedback
Department Chairs, Division Chiefs, Center Directors, or other immediate supervisors will:
- Review each faculty member’s AFE materials
- Evaluate performance across applicable domains
- Provide written feedback and establish goals for the upcoming year
Supervisors should complete this process and provide feedback to faculty by September 15.
Faculty will have the opportunity to submit a written response to their evaluation and feedback.
Departmental Submission Process
Department Chairs are responsible for ensuring that all completed AFE documents are uploaded to the department’s designated BOX folder by October 15.
Department Chair Evaluations
Department Chairs will complete their own AFE self-evaluation and submit performance materials directly to the Dean by September 15.
Purpose of the AFE Process
The Annual Faculty Evaluation process is designed to:
- Support faculty development and career progression
- Align individual goals with departmental and institutional priorities
- Strengthen communication between faculty and leadership
- Promote excellence across the mission areas of the School of Medicine
Resources
We recommend that faculty view the SOM Annual Faculty Evaluations and Feedback to Faculty Policy. (LINK to Box folder with sign in only access)
Forms
A copy of the current AFE template is available in the Box folder: SOM Faculty Evaluation Tools Group.
