Tulane University Center for Continuing Education
Meeting Planning & Management Services
The Tulane University Center for Continuing Education (CCE) and its staff have extensive knowledge, professional skills, and years of experience in continuing education, conference or meeting management, educational design, evaluation and assessment, and association administration. CCE will collaborate with the planning committee of a Tulane department or outside organization to provide partial or full activity management.
Types of Activities
A CME activity is an educational offering that is planned, implemented, and evaluated in accordance with the ACCME Accreditation Criteria, Standards for Commercial Support, and policies; the AMA Physician’s Recognition Award CME credit system standards and policies; and the AMA Council on Ethical and Judicial Affairs pertinent opinions. The activities below are defined by the Accreditation Council for Continuing Medical Education (ACCME) as follows:
- Live Conference: Activity that occurs at a specific time as scheduled by the accredited CME provider. Participation may be in person or remotely as is the case of teleconferences or live internet webinars.
- Enduring Material/Online: An activity that endures over a specified time and does not have a specific time or location designated for participation; rather, the participant determines whether and when to complete the activity. Examples: online interactive educational module, recorded presentation, podcast.
- Regularly Scheduled Series: A course planned as a series with multiple, ongoing sessions, e.g., offered weekly, monthly, or quarterly; and is primarily planned by and presented to the accredited organization’s professional staff. Examples include grand rounds, tumor boards, and morbidity and mortality conferences.
- Board or other small meetings
- Conferences, annual meetings, symposia, seminars, workshops, trainings
- Local, regional, national, international
- Site Selection
- Hotel
- Other types of facilities, e.g. conference center, convention center, campus
- Contract Negotiations
- Hotel or facility
- Audio-visual
- Abstract submission services
- Exhibit / decorator company services
- Temp services
- Ground transportation
- Special events / entertainment
- Security
- Insurance, e.g. cancellation
- Customs broker
- Website
- Others
- Budget / Accounting / Fiscal Management
- Budget development and oversight
- A/R, e.g. Collection of exhibit fees and certificates of insurance
- A/P, e.g. payment of vendor invoices
- Speaker travel and honoraria
- Registration fee processing
- Final accounting/budget reconciliation with variance report
- Registration Management
- Online pre-registration management
- Registration reports
- Badges
- Onsite registration and staffing
- Exhibitor registration
- Workshop registration
- Special event registration
- Identification of attendees with dietary restrictions or accommodation of special needs
- Marketing / Promotion / Printing / Social Media
- Branding
- Marketing materials, e.g. brochures
- Audience distribution (mailings, emails, etc.)
- Badges
- Meeting materials
- Website
- Social Media
- Signage
- Audio-visual
- Equipment
- Technical support
- Production
- Hotel / Facility Logistics
- Monitoring of contract requirements, reservations, cut-off dates, etc.
- Meeting resume
- Food and beverage
- Meeting space requirements
- Poster sessions
- Exhibit space
- A/V
- Pre-con meeting with hotel or facility management
- Program Development / Content / Evaluation
- Needs assessment
- Education Planning
- Speakers
- Agenda
- CME, assistance in applying for other professional development credits
- Post-Meeting
- Final accounting
- Summary meeting report
- Evaluation
- Focus Groups
- Evaluation summary and analysis
To request a meeting and a cost estimate of services, please contact Tulane University CCE at 504-988-5466 or cme@tulane.edu
If the activity has already been developed, planned, and promotional information has been distributed we will not be able to award AMA PRA Category 1 Credit(s)™.
